Backing up your data (emails, folders and files) stored in Office 365 is important for any modern business. When files are lost, deleted or corrupted due to human error, cyber attacks or noncompliance, you need to have an effective way of recovering data whilst incurring minimal loss of time and money to the business.

Microsoft does backup the data of Office 365 users, but their standard backup services have varying limitations that may not suit the requirements of your business (learn more here).

For example, you will need to consider a third party backup tool if:

  • If you need to restore a single file, such as one email message, in to a mailbox (Microsoft can only restore the entire mailbox),
  • If you need to restore items that are beyond the default Office 365 retention periods (for example data from 12 months ago),
  • If you need to restore data to a location of your choice, without overwriting existing data,
  • If you are looking to restore a whole mailbox, SharePoint site collection or OneDrive for Business without logging a support ticket with Microsoft,
  • Or if you want control of the schedule of when backups actually take place.

Introducing Backupify for Office 365

Backupify is a third party tool that offers market-leading efficiency in automated backup service, and is easy to set-up and operate. Backupify allows you to easily recover accidentally or maliciously deleted Office 365 data, guard against application outages or cyber attacks, and gives you the confidence of being in complete control of your company’s data.

Benefits of Backupify for Office 365 backup and recovery

Makes recovering files easy

Backupify captures point-in-time snapshots of each users’ Microsoft Exchange Online, OneDrive, SharePoint Online, Calendar and Contacts three times a day. Robust search parameters allow you to zero-in on a single email, contact, file or complete folder and restore with just a few clicks.

Set-up only takes a few minutes, with no on-premises infrastructure required. Admins can check-up on backup status anytime anywhere with the cloud managed user interface.

Saves valuable time in recovering lost data

Lodging a support ticket with Microsoft adds a lot of time to the process of recovering lost data. With Backupify, you are in control of your company’s data, and can take action immediately when data loss occurs.

No-limitations to data recovery

Office 365 maintains data using a retention process, where old data will eventually be aged out after a period of time (varies by service and license agreement). For example, deleted data is typically held in the recycle bin for 90 days, after which there is no recovery. Microsoft would not be able to restore a whole mailbox from 12 months ago, because as you can appreciate, storing this amount of data across all mailboxes would be enormous.

With Backupify, you can easily access backed up data at both site, file and folder level from any time in the pat, with unlimited storage options that ensure protection no matter how much data your users generate.

Eliminate Microsoft licensing fees

An active Office 365 license is required to access data, which can create a problem accessing data of inactive or deprovisioned users. In a modern business where new users may come and go, retaining licenses of departed employees can be expensive.

Backupify automatically archives deactivated user data across all Microsoft plans, saving you considerable licensing fees.

Restore data without losing existing files

When Microsoft restores mailboxes and SharePoint data, the restore overwrites whatever data currently exists in that location. Restored data from Microsoft cannot be recovered into an alternate location.

Backupify offers the flexibility of being able to restore the specific files you need to a location of your choice, without the threat of losing existing data. In a full service restore file and folder structure will also be kept intact.

Understanding your Office 365 backup needs

Ultimately, your business’s Office 365 back up needs will be as unique as your business. Whether or not you should look to incorporate a third party back up tool like Backupify, or rely on Microsoft’s inbuilt recovery systems is an individual decision.

For expert information or advice on the best option for your business, please contact NetCare.

For more information about Backupify, check out the their website.